Lease Expiration Report & Rollover Analysis for CRE Portfolios
See every upcoming lease expiration with a Rollover Risk Score — so you prioritize the tenants most likely to vacate, not just the ones expiring soonest.
A Spreadsheet of Expiration Dates Is Not a Rollover Strategy
Knowing that twelve leases expire next year is useful. Knowing which three of those twelve are most likely to actually roll — and how much rent they represent — is what drives leasing outreach, reserve planning, and lender conversations.
DealLink builds the expiration report from leases you have already abstracted, so every row reflects current abstracted terms instead of a manually updated spreadsheet that drifted out of date months ago.
What the Report Includes
- KPI cards — leases expiring in 6, 12, 24, and 36 months, total SF, average risk score, expired count
- Rollover Risk Score — 0–100 on each lease based on remaining term, renewal options, rent trend, and more
- Table, timeline, and charts — sort and filter by expiration window, risk level, tenant, or document type
- Export — download the full report or selected leases to Excel or PDF
Prioritize by Risk, Not Just Date
Two leases expiring in the same quarter can carry very different rollover risk — one may have renewal options still open and below-market rent locked in; the other may have no options left and above-market escalations. DealLink scores each lease so your team spends outreach time on the expirations that actually threaten occupancy and revenue.
What CRE Teams Are Saying
DealLink was a no-brainer for us! We were searching for a way to start integrating AI into our workflows. DealLink is a low risk, high reward way to start leveraging AI in order to expedite the abstraction of lease and PSA documents while creating a digital filing cabinet for all of our documents. We love the ability to search for key terms across documents without having to search manually.
DealLink streamlined a process that would have taken hours or even days into minutes. The platform expedited our underwriting for a multi-tenant acquisition, delivering Lease Abstracts with accuracy that matched what we would have achieved if we had completed the task internally. The software is an ideal solution for any team looking to leverage AI for an everyday use case that delivers value quickly.
DealLink has made our lease abstraction process much faster and more efficient. Stephen and the team at DealLink are incredibly responsive and constantly adding new features that enhance the workflow for abstracting leases and purchase and sale agreements, helping us capture detailed insights across long and complex documents. The platform also makes it easy to organize and standardize our documents within a flexible, centralized database, keeping our information structured and accessible when we need it. It is dependable and easy to use, which we have found to be a rarity with AI and software in general.
With the implementation of DealLink, we've accelerated our lease processing workflow. What previously required additional staffing can now be handled efficiently by our existing lease administration team, allowing us to scale without increasing overhead.
Frequently Asked Questions
What is a lease expiration report?
A lease expiration report lists every lease in a portfolio with its expiration date, remaining term, tenant, rent, and square footage — the standard view asset managers and acquisitions teams use to see what is coming due. DealLink generates it from leases you have already abstracted, with a Rollover Risk Score on each row so you can prioritize by likelihood of vacancy, not just calendar order.
What is a Rollover Risk Score?
DealLink assigns each lease a Rollover Risk Score from 0 to 100 based on time to expiration, renewal options, lease term length, rent trend, security deposit, and amendment history. High scores (70+) flag leases where a rollover is both soon and likely; low scores indicate longer runways or stronger renewal signals.
How do I generate a lease expiration report in DealLink?
Select one or more processed lease documents on the Documents page, open Tools, and choose Lease Expiration Report. DealLink builds KPI cards, a sortable table, timeline view, and charts from the abstracted data already in your account — no separate spreadsheet to maintain.
Can I export the lease expiration report?
Yes. Export the full report or a selected subset of leases to Excel (.xlsx) or PDF. Saved report sessions are stored in DealLink so you can return to a prior analysis without regenerating from scratch.
How is this different from critical dates tracking?
Critical dates tracking surfaces every deadline across leases and PSAs — renewals, notice windows, 1031 timers — on a portfolio dashboard with calendar sync. The Lease Expiration Report focuses specifically on lease rollover analysis: who is expiring when, how much rent is at risk, and which expirations deserve action first.
Ready to see rollover risk across your portfolio?
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