CAM Reconciliation Software for Commercial Real Estate
DealLink calculates year-end CAM reconciliations directly from your abstracted leases — caps, admin fees, and gross-up handled automatically, not chained together in a spreadsheet.
Why Manual CAM Reconciliation Breaks Down
A CAM reconciliation has to track each tenant's pro-rata share, base year, and CAM cap against the actual expenses for the year, then allocate fixed and variable costs, apply admin fees, and compute over- or under-billing — for every tenant, every year. In a spreadsheet, that's a chain of formulas that has to be rebuilt correctly for every lease's specific cap structure and base year, and one wrong reference breaks the whole reconciliation quietly.
DealLink pulls the tenant data that drives the calculation — square footage, pro-rata share, CAM cap, base year — directly from documents you've already abstracted, so the reconciliation starts from the lease terms instead of someone re-typing them.
How DealLink Calculates a CAM Reconciliation
- Pro-rata allocation— each tenant's share of total CAM expenses based on square footage
- Expense categories — a category-based breakdown split into fixed/variable and controllable/uncontrollable, with reusable templates
- CAM cap — applied to controllable expenses only, using either year-over-year or cumulative cap logic depending on the lease
- Admin fee and gross-up — admin fee applied on top of the adjusted allocation; gross-up applied to variable expenses when occupancy is below target
- Over/under billing — estimated payments compared against the final reconciled amount
From Lease Abstract to Reconciliation Report
Because DealLink already links cap and exclusion language back to the source clause during abstraction, a reconciliation can be checked against the actual lease provision it's applying — not just the number someone entered — and exported once it's ready for tenant billing or internal review.
What CRE Teams Are Saying
DealLink was a no-brainer for us! We were searching for a way to start integrating AI into our workflows. DealLink is a low risk, high reward way to start leveraging AI in order to expedite the abstraction of lease and PSA documents while creating a digital filing cabinet for all of our documents. We love the ability to search for key terms across documents without having to search manually.
DealLink streamlined a process that would have taken hours or even days into minutes. The platform expedited our underwriting for a multi-tenant acquisition, delivering Lease Abstracts with accuracy that matched what we would have achieved if we had completed the task internally. The software is an ideal solution for any team looking to leverage AI for an everyday use case that delivers value quickly.
DealLink has made our lease abstraction process much faster and more efficient. Stephen and the team at DealLink are incredibly responsive and constantly adding new features that enhance the workflow for abstracting leases and purchase and sale agreements, helping us capture detailed insights across long and complex documents. The platform also makes it easy to organize and standardize our documents within a flexible, centralized database, keeping our information structured and accessible when we need it. It is dependable and easy to use, which we have found to be a rarity with AI and software in general.
With the implementation of DealLink, we've accelerated our lease processing workflow. What previously required additional staffing can now be handled efficiently by our existing lease administration team, allowing us to scale without increasing overhead.
Frequently Asked Questions
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